Update ROR Record: Changing Primary Name For Uemasul

by Alex Johnson 53 views

In this article, we will discuss the process of modifying information within an existing Research Organization Registry (ROR) record. Specifically, we'll focus on updating the primary name of an organization, using Uemasul (ROR ID: https://ror.org/01sz1js42) as a practical example. Maintaining accurate and up-to-date information in the ROR is crucial for ensuring the discoverability and proper attribution of research outputs.

Understanding the Importance of Accurate ROR Records

The Research Organization Registry (ROR) serves as a global registry of research organizations, providing unique identifiers (ROR IDs) that are used to link research outputs, such as publications, datasets, and software, to the institutions that produced them. Accurate ROR records are essential for a number of reasons:

  • Discoverability: Correct and complete information in a ROR record makes it easier for researchers, funders, and other stakeholders to find information about an organization and its research activities.
  • Attribution: ROR IDs ensure that research outputs are correctly attributed to the appropriate organization, which is important for tracking research impact and giving credit where it is due.
  • Data Integration: ROR IDs facilitate the integration of research information across different systems and platforms, such as publication databases, grant management systems, and institutional repositories.
  • Reporting and Analysis: Accurate ROR data enables institutions and funders to track research outputs, analyze research trends, and report on research impact.

When information in a ROR record is inaccurate or outdated, it can lead to problems with discoverability, attribution, and data integration. Therefore, it is important to regularly review and update ROR records to ensure that they are accurate and complete.

Modifying an Existing ROR Record: A Step-by-Step Guide

Modifying an existing ROR record typically involves submitting a request to the ROR team with the details of the changes that need to be made. The process may vary slightly depending on the specific change being requested, but the following steps generally apply:

  1. Identify the ROR Record: Locate the ROR record that needs to be modified. You can search for the organization by name, ROR ID, or other identifying information on the ROR website (https://ror.org/).
  2. Determine the Necessary Changes: Clearly identify the specific parts of the record that need to be changed. In the case of Uemasul, the primary name needs to be updated to "UEMASUL/LEL - Laboratório de Ecologia e Limnologia."
  3. Gather Supporting Information: Collect any supporting information that may be needed to verify the changes. This could include official documents, website links, or other evidence.
  4. Submit a Change Request: Submit a change request to the ROR team. The ROR website typically provides a form or email address for submitting change requests. Be sure to include the ROR ID of the record, a clear description of the changes being requested, and any supporting information.
  5. Follow Up: After submitting the change request, follow up with the ROR team to check on the status of the request. The ROR team may have questions or require additional information.
  6. Verify the Changes: Once the changes have been made, verify that the ROR record has been updated correctly.

For the specific case of Uemasul (ROR ID: https://ror.org/01sz1js42), the request is to change the primary name to "UEMASUL/LEL - Laboratório de Ecologia e Limnologia." This change reflects the organization's full name, including the abbreviation for the Laboratório de Ecologia e Limnologia (LEL).

Specific Fields and Considerations for ROR Record Updates

When updating a ROR record, it's important to pay attention to the specific fields and consider the following:

  • Primary Name: The official, full name of the organization. This should be accurate and consistent with official documents and the organization's website.
  • Aliases: Alternative names or abbreviations that the organization may use. Including aliases can help improve discoverability.
  • Labels: Translations of the organization's name in different languages. This can be particularly useful for organizations with international collaborations.
  • Acronym/Abbreviation: The most common acronym or abbreviation used for the organization.
  • Website: The official website of the organization. This should be a valid and up-to-date URL.
  • Domains: The domains associated with the organization. This can help to identify publications and other research outputs that are affiliated with the organization.
  • Organization Type: The type of organization, such as university, research institute, or hospital.
  • City and Country: The city and country where the organization is located.
  • Geonames ID: The Geonames ID for the city where the organization is located. This provides a standardized way to identify the location of the organization.
  • Year established: When the organization started.

In addition to these basic fields, ROR records may also include information about related organizations, such as parent organizations or subsidiaries. It's important to ensure that these relationships are accurately represented in the ROR record.

Merging, Splitting, and Deprecating ROR Records

In some cases, it may be necessary to merge, split, or deprecate ROR records. This can occur when organizations merge, split off into new entities, or cease to exist.

  • Merging: When two or more organizations merge, their ROR records may need to be merged into a single record. The merged record should reflect the name and information of the new organization.
  • Splitting: When an organization splits into two or more new entities, the original ROR record may need to be split into multiple records, one for each new entity. Each new record should reflect the name and information of the new organization.
  • Deprecating: When an organization ceases to exist, its ROR record may need to be deprecated. This indicates that the organization is no longer active and that its ROR ID should not be used for new research outputs.

When requesting a merge, split, or deprecation of ROR records, it's important to provide clear and detailed information about the organizations involved and the reasons for the request.

Adding a New ROR Record

If an organization does not already have a ROR record, you can request that a new record be created. To add a new record, you will need to provide the following information:

  • Name of organization
  • Website
  • Domains
  • Link to publications
  • Organization type
  • Wikipedia page (if applicable)
  • Wikidata ID (if applicable)
  • ISNI ID (if applicable)
  • GRID ID (if applicable)
  • Crossref Funder ID (if applicable)
  • Aliases
  • Labels
  • Acronym/abbreviation
  • Related organizations
  • City
  • Country
  • Geonames ID
  • Year established
  • How will a ROR ID for this organization be used?

Providing complete and accurate information will help the ROR team to create a high-quality record that accurately represents the organization.

Conclusion

Maintaining accurate and up-to-date information in the Research Organization Registry (ROR) is essential for ensuring the discoverability and proper attribution of research outputs. By following the steps outlined in this article, you can help to ensure that ROR records are accurate and complete.

For more information about the Research Organization Registry (ROR), please visit the ROR website. Here, you can find detailed documentation, FAQs, and other resources to help you understand and use the ROR effectively. Regularly updating and maintaining these records is a collaborative effort that benefits the entire research community.